Your AI stack was supposed to save time. Instead you have five inboxes, three CRMs, half-working automations, and no one on the team can explain what talks to what. You are not alone. Owners on Reddit are saying the same thing: “We tried everything, now I just want someone to clean this up.”
That is what this AI Cleanup service does. I audit your AI and automation stack, cut the tools that are not earning their keep, rebuild 3, 6 critical workflows with fewer moving parts, and document everything so a non‑technical owner can understand and run it.
Who this is for
- You run a small business (online, local, or hybrid) and adopted AI and automation in the last 1, 2 years.
- You have multiple tools in each category: several AI apps, more than one CRM or inbox, overlapping automation platforms.
- You are not sure what would break if you canceled half your subscriptions.
- You want a smaller, calmer stack, not another “50 tools you need in 2026” list.
What “AI cleanup” looks like in practice
This is not me adding more tools. It is a focused project in four phases, based on what small businesses are actually asking for right now.
Phase 1: Stack audit and interviews (Week 1)
- Inventory every AI, automation, and core SaaS tool in your business.
- Capture what you pay, what each tool touches, and what it is supposed to do.
- Short interviews with you and one key ops person on “what is actually painful.”
You get a simple map of your current stack and a list of obvious waste: tools you have not intentionally used in 60, 90 days or that overlap with others.
Phase 2: Tool consolidation and “kill list” (Week 2)
- Classify tools as Core, Helpful, or Experiments.
- Identify where you can safely remove or downgrade tools without breaking revenue or client delivery.
- Agree on a smaller, clearer stack: one CRM, one main automation platform, one main AI assistant, and a short list of core apps.
The goal here is the “Great AI consolidation” trend applied to your business: fewer tools, less integration debt, more focus on what actually drives margin.
Phase 3: Workflow rebuild (Weeks 3, 4)
We rebuild 3, 6 critical workflows together, such as:
- Lead capture and qualification.
- Sales follow‑up and reminders (low drama, no spam).
- Client onboarding and handoffs.
- Invoice and payment logging, basic back‑office tasks.
- Simple reporting and weekly metrics.
Where it makes sense, we use a workflow engine like Make to connect your core tools, and AI only where it clearly saves time (summaries, drafting, categorizing) instead of trying to replace humans.
Phase 4: Documentation and handoff (Week 4, 5)
- Visual diagrams of your new stack and workflows (before vs after).
- Plain‑language SOPs your team can follow.
- Short Loom‑style walkthroughs so new staff can get up to speed quickly.
- Optional: a simple metrics dashboard or weekly email so you can see the impact.
What you walk away with
- A smaller, cheaper AI and automation stack you actually understand.
- 3, 6 workflows that run quietly in the background and have been tested end to end.
- Documentation and videos your team can use without calling a developer.
- A shortlist of “sane next experiments” if you want to add more later.
Pricing and structure
AI cleanup projects are scoped, not hourly. The Reddit “AI cleanup” discussion shows most small businesses are happy to pay real money to fix this because it hits revenue, stress, and time. Typical ranges are $4k, $12k for a 4, 6 week engagement, with optional quarterly check‑ins.
Your specific price depends on stack size and how many workflows we need to rebuild, but everything is quoted up front after the initial audit.
How to start
Step 1: Fill out a short “AI stack snapshot” form so I can see your current tools and pain points.
Step 2: We do a 25‑minute call to confirm fit and scope.
Step 3: If it is a match, you get a simple proposal and start date. No pressure if it is not the right timing.
If you just want to clean up your own stack first, start with this AI & automation cleanup guide. When you are ready for help doing this faster, this service is here.
